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Freedom of Information - Publication Scheme

 

Background

Henley Town Council has produced this publication Scheme under the Freedom of Information Act.

 

Purpose of the Scheme

This Publication Scheme sets out the information the Council will make available as a matter of course. It does not mean that other information will not be provided, simply the information listed in the scheme is readily available.

 

Scope of the Publication Scheme

The Publication Scheme sets out the classes of information the Council has, or will make, available. Within each class is a list of documents or information. In general, correspondence sent or received by Councils and all information relating to private individuals is excluded throughout the scheme as this is personal data under the Data Protection Act 1988.

 

Availability of Information

Information included in this scheme will be available either on the website (www.henleytowncouncil.gov.uk) or in hard copy or for inspection. Information under the Scheme not held on the website can be obtained by:

-  Making a written request to the Town Clerk

-  Making a request in person by calling at the Henley Information Centre

-  Making a request by email: enquiries@henleytowncouncil.gov.uk

 

Charges for Information

The majority of the information under the Scheme will be held on the Council’s website and as such is provided free of charge.

Charges will be made for actual disbursements incurred such as:

-  Photocopying (10p per sheet black and white)

-  Postage and packing

-  The cost directly incurred as a result of viewing information.

If there is a statutory fee, this will be charged in accordance with the relevant legislation.

There are seven different classes of information available:

Class 1:    Who we are and what we do

Class 2:    What we spend and how we spend it

Class 3:    What our priorities are and how we are doing

Class 4:    How we make decisions

Class 5:    Our policies and procedures

Class 6:    Lists and registers

Class 7:    The services we offer

The information in each class is as follows:

 

Class 1 – Who we are and what we do

-  Who's who on the Council and its Committees (website)

-  Contact details for Town Clerk and Council members (website)

-  Location of main Council office and accessibility detail (website)

-  Staffing structure (website)

 

Class 2 – What we spend and how we spend it

                 (current and previous year)

-  Annual Report form and report by auditor (website)

-  Finalised budget (website)

-  Precept (website)

-  Grants given and received (in F&A Minutes website)

-  Members' allowance and expenses (hardcopy)

 

Class 3 – What our priorities are and how we are doing

-  Annual Report to Town Meeting (website)

 

Class 4 – How we make decisions (current and previous year)

-  Timetables of meetings (website)

-  Agenda of meetings (2009 onwards website; pre 2009 hardcopy)

-  Minutes of meetings (2009 onwards website; pre 2009 hardcopy)

-  Reports presented to council meetings (April 2012 onwards website; pre April 2012 hardcopy)

-  Responses to consultation papers (Minutes 2012 onwards website; pre 2012 hardcopy)

-  Responses to planning applications (Minutes 2012 onward website; pre 2012 hardcopy)

 

Class 5 - Our policies and procedures

-  Procedural standing orders (website)

-  Committee responsibilities (website)

-  Code of conduct (website)

-  Policy statements (website)

-  Policies and procedures for the provision of services and about the employment of staff:

   - equal opportunities policy (website)

   - health and safety policy (website)

    - employee handbook (website)

   - current vacancies (website)

   - complaints procedure including those covering requests for information and operating the publication scheme (website).

-  Schedule of charges (for the publication of information)

 

Class 6 – Lists and Registers

-  Assets register (hardcopy)

-  Register of members interests (on Minutes at SODC)

-  Register of gifts and hospitality (hardcopy)

 

Class 7 – The services we offer

-  Allotments (website)

-  Burial grounds (website)

-  Parks, playing fields and recreational faclities (website)

-  Markets (website)

-  Parking / Moorings (website)

-  Weddings/Civil Ceremonies (website)